Records and Civil Division - Saratoga County Sheriff's Office

Civil Division

The Civil Division is a state mandated service of the Sheriff’s Office. Its purpose and function is to serve and execute the various legal processes issued not only by and for the several non-criminal courts of the state and its subdivisions, but also for the legal community and the general public. Departmental and divisional policies and procedures are consistent with New York State and court case law. These policies are designed and developed to insure the accurate, expeditious, and judicious service and execution of all matters relating to civil process.

Contact

Civil Process Division

Address: 6012 County Farm Rd, Ballston Spa, NY 12020

Phone: (518) 885-2469

Fax: (518) 363-8982

Hours

The office is open Monday through Friday, from 9A.M. to 5P.M (8A.M. to 4P.M. in July and August). and is closed weekends and legal holidays.

Copy Fees

All fees must be paid in advance

*A copy fee will be charged if the correct number of copies are not provided.

$5.00 for Warrants of Eviction

$15.00 for All Other Documents

Requesting Documents

All fees & mileage are payable in advance. You must send the proper type and quantity of process as indicated, with the correct fees & mileage, with a letter of instruction in order for the papers to be processed. Omissions errors, illegibility, untimeliness, etc., will prevent your papers from being docketed with our office.

Full and complete addresses including zip codes are required. Acceptable forms of payment include cash, attorney check or money order/cashier’s check. Please note that personal checks are not accepted for judgment payments or otherwise. Checks should be made payable to the Saratoga County Sheriff’s Office.

Please Note: Evictions do not begin in the Civil Office. Please contact an Attorney, Legal Aid or the City,Town or Village Court covering the jurisdiction for your property for further instruction on how to start the Eviction process.

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Civil Division Fee Schedule

All fees must be paid in advance

(EFFECTIVE MARCH 2025)

Description	Fee
INCOME EXECUTION-CERT MAIL (ORIGINAL + 4 COPIES)	$110.00 ($55 for each stage)
2ND STAGE INCOME EXECUTION ONLY-CERT MAIL (ORIGINAL + 3 COPIES) If IE is 2nd stage only, the original must be stamped by the 1st stage county	$55.00
PROPERTY EXECUTION (ORIGINAL + 4 COPIES)	$95.00 + MILEAGE
PROPERTY EXECUTION / BANK LEVY-NATURAL PERSON (ORIGINAL EXECUTION + 3 COPIES) +2 COPIES – EXEMPTION NOTICE (CPLR 5222) +3 COPIES – EXEMPTION CLAIM FORM ADDRESS OF BANK & CREDITOR ON FORM	$140.00 + MILEAGE
PROPERTY EXECUTION – CAPABLE OF DELIVERY (ORIGINAL + 3 COPIES) INCLUDES 3 NOTICE OF SALE POSTINGS ADVANCE EXPENSE REQUIRED ($350.00 & UP)	$115.00 + MILEAGE

ADDITIONAL FEES FOR SALE OF PROPERTY

Description	Fee
POST NOTICE OF SALE (EACH POSTING)	$20.00
DRAW / EXECUTE DEED (PAY BY BIDDER)	$25.00
NOTICE OF POSTPONEMENT OF SALE	$20.00
ATTEND SALE	$20.00
CONDUCT SALE	$20.00

THE FOLLOWING REQUIRE A SELF ADDRESSED STAMPED ENVELOPE FOR RETURNING AFFIDAVIT OF SERVICE

Description	Fee
SUMMONS, COMPLAINT, SUBPOENA OR CITATION (3 COPIES)	$20.00 + MILEAGE
NOTICE OF PETITION AND PETITION (4 COPIES) EACH ADDITIONAL TENANT	$75.00 + MILEAGE $55.00
CIVIL ARREST (ORIGINAL + 2 COPIES)	$90.00 + MILEAGE
ORDER OF ATTACHMENT (3 CERTIFIED COPIES) *ADDITIONAL FEES MIGHT APPLY	$110.00 + MILEAGE
ORDER OF SEIZURE (4 CERTIFIED COPIES) *ADDITIONAL FEES MAY APPLY	$140.00 + MILEAGE
WARRANT OF EVICTION RPAPL 221 & 749 (ORIGINAL + 4 COPIES PER TENANT LISTED) DOUBLE MILEAGE FOR TWO TRIPS TO RESIDENCE There is a $45 charge for each additional person and John/Jane Does listed on warrant*	$125.00 + 2X MILEAGE
ORDER TO SHOW CAUSE / MOTIONS (4 COPIES)	$55.00 + MILEAGE
NOTARY FEE FOR ABOVE SERVICES	$2.00 EACH

VEHICLE LEVIES:

If you want a vehicle levied upon, you will need a copy of the Vehicle Title Record obtained from the NYS Dept. of Motor Vehicles, Albany, NY. This will provide proof of ownership and show any outstanding liens, towing and other expenses will also be required in advance for a vehicle levy, this may increase if there are special circumstances.

** Any request for levy on personal property of a debtor must be accompanied by proof of the debtor’s interest in the property.

** Note: A Minimum Fee Deposit in the amount of $850.00 will be required for personal property executions. A Minimum Fee Deposit in the amount of $1500.00 will be required for real property executions.

POUNDAGE RATES

Poundage of 5% will be taken from all payments collected

The Sheriff’s Office cannot provide legal advice or complete forms. Please seek additional counsel or utilize NYS Courts Website to advise you how to proceed. See common links below

Main Court help directory https://www.nycourts.gov/CourtHelp/

Collecting a Judgement https://www.nycourts.gov/CourtHelp/AfterCourt/collection.shtml

Starting an eviction https://www.nycourts.gov/CourtHelp/Homes/evictions.shtml

$0.725 rate per mile

The milage chart calculation is based on a round trip

Amount	City/Town/Village	Mileage
$7.25	BALLSTON SPA	5
$10.15	BALLSTON LAKE	7
$10.15	BURNT HILLS	7
$17.40	CHARLTON	12
$20.30	WEST CHARLTON	14
$18.85	CLIFTON PARK	13
$31.90	CORINTH	22
$23.20	CRESCENT	16
$58.00	DAY	40
$46.40	EDINBURG	32
$42.05	FT. EDWARD/T/O MOREAU	29
$36.25	FISH HOUSE	25
$18.85	GALWAY	13
$27.55	GANESVOORT	19
$17.40	EAST GALWAY	12
$26.10	WEST GALWAY	18
$24.65	GALWAY LAKE	17
$18.85	GREENFIELD CENTER	13
$7.25	GEYSER ROAD	5
$39.15	HADLEY	27
$29.00	HALFMOON	20

Amount	City/Town/Village	Mileage
$10.15	MALTA	7
$20.30	MECHANICVILLE	14
$14.50	MIDDLE GROVE	10
$42.05	MOREAU	29
$7.25	WEST MILTON	5
$52.20	NORTHVILLE	36
$29.00	NORTHUMBERLAND	20
$23.20	PORTER CORNERS	16
$29.00	PROVIDENCE	20
$27.55	REXFORD	19
$10.15	ROCK CITY FALLS	7
$10.15	ROUND LAKE	7
$10.15	SARATOGA SPRINGS	7
$14.50	SARATOGA LAKE	10
$27.55	SCHUYLERVILLE	19
$23.20	SOUTH CORINTH	16
$39.15	SOUTH GLENS FALLS	27
$23.20	STILLWATER	16
$23.20	VISCHER FERRY	16
$30.45	VICTORY MILLS	21
$31.90	WATERFORD	22
$20.30	WILTON	14

Records Division

The Records Division of the Saratoga County Sheriff’s Office is responsible for both Road Patrol records and pistol permit transactions.

Hours

The office is open to the public Tuesday-Friday 9AM-4:30PM. Our window is closed to the public on Mondays.

Contact

Records Division

Address: 6012 County Farm Rd, Ballston Spa, NY 12020

Phone: (518) 885-2465

Email:

Requests for Case/Incident Reports

Fill out the Records Request Form and email the form and a copy of your ID to .

Out of County CPS requests: please email .

To request records under the Freedom of Information Law (FOIL), please visit the County’s FOIL page.

Law Enforcement Request for CAD/CFS

Law Enforcement Agencies, please use the following form to request CAD/CFS reports from the Records Division

Requests for Motor Vehicle Accident Reports

The Saratoga County Sheriff’s Office has partnered with BuyCrash.com to accommodate civilian accident report requests. Accident reports can also be purchased at the Saratoga County Sheriff’s Records Office for a fee of $10. Please call ahead to make sure the report is completed prior to coming into the office.

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Pistol Permits

The Pistol Permit Division of the Saratoga County Sheriff’s Office is responsible for both Road Patrol records and pistol permit transactions. Please see related Pistol Permit documents herein; if you have additional questions you can complete the contact form or call us at (518) 885-2465.

Hours

The office is open to the public Tuesday-Friday 9AM-4:30PM. Our window is closed to the public on Mondays.

FOR PISTOL PERMIT RE-CERTIFICATION QUESTIONS, CALL 1-855-529-4867 OR CLICK HERE FOR THE NYS POLICE WEBSITE.

Contact

Records Division/Pistol Permits

Address: 6012 County Farm Rd, Ballston Spa, NY 12020

Phone: (518) 885-2465

Email:

Pistol Permit Documents & Information

Affidavit of Co-ownership

Affidavit of Domestic Partnership

Amendments